領導實務的反思 #6 — 效率!效率!

Reflection from “Monday Morning Leadership” #6 — Do Less or Work Faster

DO LESS or WORK FASTER- Your time is your responsibility. Take control of your time so you can take control of your life.
- Look for small increments of time by prioritizing, limiting interruptions, and effectively managing meetings.
效率!效率!- 規劃時間是自己的責任。只要能夠控制自己的時間,就可以控制自己的生活。
- 透過釐清事情的輕重緩急,並進行合理統籌、減少干擾、有效地管理會議,就能擠出更多時間!

整篇故事都在談論時間管理。據此分享三則個人十分受用的方法。

大約在 2013 年起我就試著每隔一段時間,透過上述小測驗來檢視自己可以更提升效率的地方。個人認為最有幫助的是把卡關的部分區分為:「目標設定」、「排序」、「管理干擾」、「拖延」及「計畫」五大面向。猶記初出茅蘆面臨不少較為細瑣的任務,常迷失在樹海裡不知整體方向;那時確實透過「目標設定」的修正、由主管協助「排序」檢視就能有效增進效率。爾後逐漸被交付中大型專案,轉變角色為掌控團隊資源者,便應充分思考作出「計畫」並妥善管理利害關係人 (stakeholders) — 透過不停打磨「向上管理」的能力來避免隕石流 XD — 就是很好的「管理干擾」作法。

現在回想起來,早年外商流行導入 FranklinCovey 培訓方案其實是蠻對的選擇。編制精實確常需依各地市場快速因應的高效文化,特別需要教導團隊作出「對的選擇」。我最印象深刻的時間管理影片就是「安排石頭」(& 有趣的配樂 www) — 知識型工作者都會很需要心流 (flow) 時刻,但要如何從各式干擾中逃脫,就端賴有紀律地安排最重要的事:透過檢視計畫,投注心力「把對的事情作對」(do right thing right) 就能事半功倍。另外年歲增長,我發現真正傑出者都特別在意「精力管理」 — 透過固定運動來提升身體機能並釋放壓力便是為了提升能量、能更思慮清晰地作出有品質的決策。

Tips and Tools to plan weekly and daily to execute with excellence on the most important things.“In today's environment, the key to true productivity is not to get more things done, but to get the right things done.” -- ADAM MERRILL, CO-AUTHOR OR THE 5 CHOICES TO EXTRAORDINARY PRODUCTIVITY

最後不免俗還是要再分享一次「高效能人士的7個習慣」裡「要事第一」(Put First Things First) 原則。相信以下這個時間矩陣對大家來說都不陌生,但要作到這點的前提是去消弭與降低「很急但不重要」(就是那些擾人瑣事),並刻意(在各種死線追趕中)練習空出時間去思考「重要但不急的事」。我自己的習慣會是每週開始前(即週末晚上)會去好好思考接下來的團隊計畫,透過全盤檢視各式任務、資源整合及調整順序,依職能發展、跨部動態及守備重心等,去預抓短期的任務排程、以及(重新)對焦中長期發展軸線。並透過每周一的例會,和隊友一起檢視「週計劃是否集中火力」 — 即融合 OKR 的目標對齊與 80/20 法則來推進最重要的事

Eliminate energy and time-wasting tendencies by focusing and executing on the team’s wildly important goals with a weekly planning cadence."Putting first things first means organizing and executing around your most important priorities. It is living and being driven by the principles you value most, not by the agendas and forces surrounding you." -- DR. STEPHEN R. COVEY
@FranklinCovey: 7 Habits

最後回到主人翁的自省。願大家都可以找到精進時間管理、享受更好生活的方法:)

"I only know of two ways to spend time better. You can do less or you can do things faster."#1 We spend our time doing the main things or doing the wrong things?#2 We spend our time doing things right or doing things wrong?"Everything we do can be categorized into one of those four choices. If you keep track for two weeks, you'll know what you can do to make some better decisions. You've already identified the main things in your department. Now, classify your activities - are you doing those main things and how well are you doing them?""Most executives have three areas where they can make changes that will lead to major time improvement: prioritizing/organizing, interruptions, and meetings."..."One of the most important personal tips for me is to set aside some uninterrupted planning time every day."「充分利用時間的方法只有兩種:一種是少做事,另一種是加快工作節奏。」#1 我們花在『主要的事務』和『錯誤的事務』上的時間各有多少?#2 我們花在『正確的做法』和『錯誤的做法』上的時間各有多少?「我們做的每件事都可以歸入這四種模式之中。回顧前兩週後,你就可以發現自己其實能做出更好的決策。如今,你已經在部門中明確界定了首要的事務,那麼現在把你的工作進行分類 - 你做了主要的事務嗎?做得怎麼樣?」「只要遵守三個原則,主管們就可以巧妙地運用時間,亦即:理清事務的輕重緩急並進行合理統籌;減少干擾;有效地管理會議」...「我有一招最重要的技巧:每天都保留一段不受干擾的時間來做計畫。」

#1 Drivers and Passengers

#2 Keep the Main Thing the Main Thin

#3 Escape from Management Land

#4 The “Do Right” Rule

#5 Hire Tough

CHRO | PHRi | MBA | PMP | Business Coach for Startups

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